Email is one of the most essential communication tools for any business, whether it is small or large, online or offline, local or global. Having a professional and reliable email account can help you build trust and credibility with your customers, partners, and suppliers.
But how do you get a business email account that suits your needs and budget? There are many options available in the market, ranging from paid to free, from hosted to self-hosted, from simple to complex. In this article, we will focus on the free business email account providers that offer you a custom domain name and more.
Table of Contents
What is a Business Email Account?
A business email account shows that you are serious about your business and that you have a legitimate online presence. It promotes your brand and website. A business email account helps you advertise your company name and website every time you send or receive an email.
It allows you to create alias email addresses. A business email account lets you create different email addresses for different purposes or departments, such as [email protected], [email protected], or [email protected]. This helps you organize your email communication and provide better customer service.
Why do you Need a Business Email Account?
A business email account is an email address that uses your own domain name instead of a generic one like Gmail or Yahoo. For example, if your domain name is example.com, your business email account could be [email protected]. There are many benefits of having a business email account, such as:
- It shows that you are serious and legitimate about your business. It can help you establish your brand identity and reputation among your customers and prospects.
- It increases your deliverability and security. A business email account can help you avoid spam filters and phishing attacks that target generic email addresses.
- It enhances your productivity and collaboration. A business email account can help you organize your emails better with folders, labels, filters, and rules.
- It gives you more control and flexibility. A business email account allows you to customize your email settings, preferences, signatures, and autoresponders.
Free Business Email Account Providers in 2023
There are many email service providers that offer free business email accounts for small businesses in 2023. Some email providers offer unlimited storage space for free or at a low price. Some email providers also have faster and more reliable servers than others. Some of the best ones are:
Neo
Neo is a new and innovative email platform that caters to small businesses and entrepreneurs by providing them with a professional email address using a free Neo domain for customers who don’t already have their own — and free one-page site to build their brand and gain credibility.
Features
- Read Receipts which notify users when their sent email has been opened
- Email Templates to save and re-use commonly sent emails.
- Send Later which allows users to compose an email and schedule it to be sent at the optimal time
- Follow-up Reminders that can be set to nudge the user to follow up in case of no reply.
Gmail
Gmail is one of the most popular and best email service providers in the world, with over 1.5 billion active users. Gmail offers 15 GB of storage space, chat and call support, spam filtering, virus protection, webmail access, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding, import/export, backup/restore, etc.
Features
- Secure, ad-free email with 99.9% guaranteed uptime and 24/7 support from Google
- Robust integrations with Google Workspace products, such as Google Meet, Google Chat, Google Drive, and Google Tasks, help you stay on top of your work and collaborate with your coworkers.
- Easy migration from Outlook and other legacy services with custom tools that help preserve your important messages.
- Smart suggestions for simple tasks, such as Smart Reply, Smart Compose, grammar suggestions, and nudges, help you save time and be more efficient.
ProtonMail
ProtonMail is a secure and private email service provider that uses end-to-end encryption to protect your emails from prying eyes. ProtonMail does not log your IP address or track your activity. It also does not require any personal information to sign up. You can access ProtonMail via webmail or mobile apps.
Features
- You can use your custom email address and communicate with your clients and partners in a professional way.
- You can access your email, calendar, files, and VPN from any device with dedicated mobile apps for Android and iOS.
- You can easily migrate your existing email from Gmail, Outlook, or other providers with Easy Switch.
- You can manage your users, domains, storage, and subscriptions through the admin console.
Zoho Mail
Zoho Mail is a business email service provider that is part of Zoho Corporation’s suite of online productivity and collaboration tools. Zoho Mail offers 5 GB of storage space per user, email support, spam filtering, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding, import/export, backup/restore, etc.
Features
- Custom domain-based email addresses for all your employees and email groups for different departments.
- Privacy and security measures such as encryption, MFA, EAR, S/MIME, and TLS to protect your data from unauthorized access.
- Hassle-free migration from your existing email provider using various migration tools and options.
- Integrated calendar, contacts, tasks, notes, and bookmarks to keep track of your work and collaborate with your team.
Outlook
Outlook is a free email service provider that is part of Microsoft’s suite of online services. Outlook.com offers 15 GB of storage space per user, chat and call support, spam filtering, virus protection, webmail access, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding import/export, backup/restore, etc.
Features
- Seamlessly aligning with the familiar landscapes of Microsoft Excel and Word, Outlook opens its doors to a realm of possibilities with add-ins.
- In a world where your online presence can be both your shield and your vulnerability, Outlook extends the gift of anonymity through aliases.
- Mastery over your digital domain is realized through Outlook’s meticulous email organization.
Yahoo! Mail
Yahoo! Mail is a free email service provider that is part of Verizon Media’s suite of online services. Yahoo! Mail offers 1 TB of storage space per user, chat and call support, spam filtering, virus protection, webmail access, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding, import/export, backup/restore, etc.
Features
- Yahoo! Mail can create up to 500 disposable email addresses with one Yahoo! account, which can help you avoid spam and protect your privacy.
- You can send attachments up to 25MB in size or use the built-in Dropbox or Google Drive integration to send larger files.
- Yahoo! Mailcan use the Yahoo! Mail app to access your email from any device or use the web interface that has a sleek and modern design.
- You can use the Yahoo! Contacts to store and organize your contacts, and import them from other sources.
GMX Mail
GMX Mail is a free email service provider that is part of United Internet’s suite of online services. GMX Mail offers unlimited storage space per user, chat and email support, spam filtering, virus protection, webmail access, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding, import/export, backup/restore, etc.
Features
- GMX Mail can create up to 10 alias email addresses with one GMX account, which can help you manage different aspects of your business or personal life.
- You can send attachments up to 50MB in size, which is larger than most other free email providers.
- GMX Mail can use the GMX Mail app to access your email from any device or use the web interface that has a drag and drop functionality for files and emails.
- You can use the Online Office feature to create and edit Word, Excel, and PowerPoint files without installing any software.
Titan
Titan is a new and modern email service provider that is designed for small businesses and professionals. Titan offers 10 GB of storage space per user per domain name for free for one year. After that period you can upgrade to a paid plan or downgrade to a free plan with 1 GB of storage space per user per domain name.
Features
- You can use the Titan cloud to store your files and photos securely, and access them from anywhere.
- You can use the online office feature to create and edit Word, Excel, and PowerPoint files without installing any software.
- You can use the organizer feature to manage your appointments and reminders with an online calendar.
- You can use the mail collector feature to organize all your email accounts from other providers into one location with the Titan mail collector.
AOL Mail
AOL Mail is a free email service provider that is part of Verizon Media’s suite of online services. AOL Mail offers unlimited storage space per user, chat and call support, spam filtering, virus protection, webmail access, mobile apps, IMAP/POP3 support, SMTP relay, autoresponders, aliases, forwarding import/export, backup/restore, etc.
Features
- AOL Mail can attach files up to 25 MB in size to your emails.
- You can access your AOL Mail account from any device using POP3, SMTP, or IMAP protocols.
- You can link your AOL Mail account to other email accounts from other service providers, such as Gmail and Hotmail.
- AOL Mail have built-in scam and virus protection for your AOL Mail account.
Tutanota
Tutanota is a secure and private email service provider that uses end-to-end encryption and zero-knowledge architecture to protect your emails from anyone else but you. Tutanota does not scan your emails or track your activity. It also does not require any personal information to sign up. You can access Tutanota via webmail or mobile apps.
Features
- Tutanota can send and receive calendar invitations, optionally encrypted to external users with a shared password.
- You can set up personalized out-of-office notifications when you are on holidays.
- Tutanota can store up to 500 GB of email data on highly secured servers based in Germany, powered by renewable energy.
- You can benefit from the no-logs policy, zero-knowledge contacts and calendar, and encrypted subject line of Tutanota.
You can also check out our blog, Top 8 Anonymous Email Account Providers to Protect Your Online Identity for more tips and tutorials. An anonymous email account is a type of email service that does not require any personal information to sign up or use. It also does not store or share your data with third parties, such as advertisers.
Frequently Asked Questions
What is the Difference Between a Personal Email Account and a Business Email Account?
A personal email account is an email address that uses a generic domain name like Gmail or Yahoo. A business email account is an email address that uses your own domain name like example.com.
How can I get a Custom Domain name for my Business Email Account?
You can get a custom domain name for your business email account by registering a new domain name or using an existing one that you own.
How much Storage Space do I Need for my Business Email Account?
The amount of storage space you need for your business email account depends on how often you send and receive emails, how large your files are, and how long you want to keep them.
Conclusion
In conclusion, a business email account is a vital communication tool for any business that wants to project a professional and credible image, increase its deliverability and security, enhance its productivity and collaboration, and gain more control and flexibility over its email settings and preferences.
There are many free business email account providers that offer various features and benefits. You can compare and contrast these email providers based on their domain name, storage space, features, support, and integration options. You can also try them out for yourself and see which one works best for you and your business.
