Google Forms is a useful tool for collecting data in a variety of ways. One of the most typical applications for Google Forms is the collection of email addresses. This can be great for marketing, customer service, or simply maintaining in touch with your target demographic. Google Forms has received a lot of new capabilities in recent years that make it easier to collect more emails. We’ll go through these new capabilities and teach you how to use them to collect more emails with your Google Forms in this article.
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Google Forms Introduces New Email Collection Features
Google Forms has changed the way it collects email addresses. Previously, there was a simple toggle option to collect email addresses automatically with form submissions.
Now, there are three different options for collecting email addresses:
- Verified email collection.
- Responder input, and
- Do not collect.
- Verified email collection: Previously known as automatic email collection, this option asks users to validate their email address before completing the form by ticking a checkbox. This validates that the email address is correct and has been confirmed.
- Responder input: Also known as manual email collecting, this option allows respondents to manually enter their email address into a specified field. Select Responder input under the “Collect email addresses” options to use this option.
- Do not collect: This option allows form developers to completely disable the collecting of email addresses.
These changes provide more flexibility and control for form creators when it comes to collecting email addresses in Google Forms.
How to collect email addresses with Google Forms
To collect email addresses in Google Forms without adding a specific email field, just follow these steps:
- Log in to your Google account.
- Open a new Google Form.
- Click on the “Settings” tab.
- In the “Responses” section, enable the option to “Collect email addresses.”
- Go to the “Responses” tab.
- Click on the icon that looks like a spreadsheet to collect and store email addresses in a Google Sheet.
That’s it! You can make any other edits to the form as needed. When you share the form with respondents, they will be required to provide their email address before submitting their responses.
Setting your Forms to collect Email Addresses Automatically
It’s quite common to send out a Google Form and later realize that you forgot to include a way to collect email addresses. Depending on how you plan to use the collected information, you might need to start over if you don’t receive the email addresses from the respondents.
You can avoid this mistake by using automatic form settings. This ensures that every form you send out will prompt respondents to provide their email address before submitting the form. Here’s how you can set it up:
- Log in to your Google account.
- Open a new form.
- Click on the “Settings” tab.
- Under the “Defaults” section, click to expand the “Form defaults” option.
- Enable the “Collect email addresses by default” option.
By using this method, you can modify the default settings to automatically collect email addresses in all your future forms. However, please keep in mind that this change will only apply to forms you create in the future, not the form you are currently working on.
If there are specific instances where you don’t require email addresses, you can manually adjust this setting for individual forms. Changing your default form settings is a reliable way to ensure that you consistently collect the necessary data.
Gathering Emails from Submitted Forms
To collect and manage email addresses and responses from Google Forms, you can use Google Sheets. Follow these steps:
- Open a form and go to the “Responses” tab at the top.
- Click on the green spreadsheet icon located on the right side of the tab.
- Choose where you want the responses to be stored by selecting your preferred response destination.
- In Google Sheets, you can view and edit the collected data, including all the email addresses from form respondents.
Alternatively, you have the option to download the respondents’ email addresses and other form responses as a CSV file.
Also Read: Google Slide AI: Smart Way to Create Images for Presentation
Conclusion
Google Forms is a powerful tool that can be used to collect more emails. The new features that Google has added make it even easier to do this. By following the tips in this article, you can start collecting more emails with your Google Forms today. We hope you found this article helpful. If you have any questions, please feel free to leave a comment below.
